THIS POLICY SETS OUT HOW WE COLLECT AND HANDLE INFORMATION ABOUT YOU.
We are PropTech Partners SA, trading as ‘Neho’, a company registered in Switzerland under the registration number CHE-280.507.100. Our registered office is at EPFL, Innovation Park, Lausanne, Switzerland. Our registered VAT number is CHE-280.507.100 VAT.
We provide a web-based platform (“Online Platform”) which provides you with access to and an opportunity to purchase property-related services via our website at the domain neho.ch (“Our Website”).
We are committed to protecting your privacy.
In general, we use the information we collect about you to:
Personal information collected
When you visit, register or use the services on the Website or Online Platform, you may be asked to provide certain information about yourself, including your name, contact details, bank details, credit or debit card and information about your property or personal circumstances as a Seller, Purchaser, or anyone interested in a property or the products & services offered by us. We may also collect information about how you use the Website or Online Platform including your searches, the properties and pages you look at, the advertisers or partners you contact. We will collect information on your use of the Online Platform, what you input, upload, store, transmit and communicate. Finally, we may also collect information from any correspondence that you have with us as well as your IP (internet protocol) address and cookies which may uniquely identify your browser or account. This will help us with verification and identity. Collectively, we refer to this as "Your Information".
All of the areas on the Website or Online Platform where you might enter personal information assume your agreement and consent (or otherwise) to our use of your Information. We always use the most recently submitted information or form to reflect your current consent status. If you are a registered user, but not signed in when you submit a form, we won’t be able to use your saved settings so will deem your consent choice to be as per the form you submit at the time.
How we use your information
We may use your Information to contact you for your views on our services and to notify you occasionally about important changes or developments to the Website or Online Platform or any of our products and services. Where you have consented, we may also use your Information to contact you with details about any other products or services we, or our partners or advertisers offer that may be of interest to you. Where you have consented to being contacted by third parties, we may make your Information available to them. If you change your mind about being contacted in the future, please write to us at the address below.
When you contact us, we may keep a record of your communication to help resolve any issues that you might be facing.
The following features, by their nature, require and make use of personally identifiable information.
When you register on the Website or Online Platform you may be required to provide personal information such as your name, address, telephone number, email address and a password. You can change and update this information at any time by logging into the Online Platform once registration has been completed.
2. Log in
When you log into the Online Platform you will be required to enter an e-mail and a password. We will store this information on the system. Please keep your user name and password safe and do not disclose it to anyone. We will also store any data added in respect of your social media accounts.
3. Instructing us
When you take advantage of any of our services (instructing us) you will be asked for additional information about you and your property and will be uploading or reviewing information for marketing purposes. Your address will be disclosed on marketing materials such as digital property particulars that will also contain reference to the characteristics of your property provided or approve by you as well as on our Website and on marketing materials and property portals.
4. Payment details
When you take advantage of any of our services we will take certain information from you such as the name on the card, card number, expiry date, security code or issue number as well as your bank details and some additional personal information. This information will be used to take the agreed payment or to pass to the Provider (as defined in the Service Agreement) where you have chosen to Pay in installments (as defined in the Service Agreement) and will not be stored on our system. Any credit card information or bank details will be stored by the card merchant and or the Provider and only if you take advantage of services in the future will you get the choice to use the same card and we will then call for the information from the card merchant. You can choose not to have your card stored should you so wish.
Our Local Property Expert may upload photographs to the Online Platform (Seller) at any time to use for marketing purpose but these will not be published without your approval. These photographs will normally result in the identity of your address.
6. Arranging viewings and making offers
When a prospective Purchaser wishes to view a property they will choose a convenient time and date from the live interactive diary and they will then be provided with a confirmation of the viewing together with the full name and address (unless we are conducting the viewings on your behalf) of the Seller. Should the person who has viewed wish to make an offer they can do so through the Online Platform. The Seller will be provided with the name, e-mail address and phone number of the person who has made the offer.
In the event that an offer is made we will require further information such as the name and contact details of your Conveyancer as well as mortgage information (if applicable).
We will ask everyone whom views a property to answer up to a few questions about their experience and conclusions on the property they have viewed. This information will be provided to the Seller and recorded in the Online Platform.
8. Saving properties
You will be able to save properties (once registered) that you find on the Website or Online Platform. We may anonymously aggregate these details to indicate how many users have saved a particular property, but we will not make available to third parties any personal data relating to a person who searches.
If you are selling a property and we are not looking after your viewings you will be required to enter your availability for viewings into the Online Platform. This will then be made available to anyone looking to view so that they can book a viewing on the live interactive diary 24 hours a day. Once they have chosen a time and date the viewing will be confirmed and they will be provided with the information referred to above (viewings).
Who has access to the information you provide or we collect?
We retain access to all personal information that we have collected from you. Where any of our services is available via the site or the software of our partners, those partners may have access to your Information. Their use of your personal information is governed by their privacy policies. We are not responsible for the privacy policies and practices of any other sites, even if you access them using links from the Website or Online Platform. We therefore recommend that you check the policy of each site that you visit and make sure that you are comfortable with the terms of such policies before providing any personal information.
If we offer or supply a service to you that is provided on our behalf by a third party we may have to pass your Information to them in order to deliver the service. By using the Website and Online Platform you consent to us providing your Information to the third parties licensed by us to provide such services. We may also use third parties to provide services on our behalf which may include processing (but not using themselves) your Information e.g. to complete partial addresses or to augment the information we hold about you. In either case, we will not pass your data to anyone who is not also registered with the Data Protection Act or is not subject to these or similar provisions in our contract with them and we will not allow the third party to use your Information commercially without your consent.
We will not otherwise disclose, sell or distribute your Information to any third party without your permission unless we are required to do so by law.
Access to, changing or removing the information we hold
Registered users of the Website can update their information or change settings in the Online Platform once logged in. To de-activate an account, please email firstname.lastname@example.org
Users of the Website or Online Platform can request we provide them with a copy of the personally identifiable information we hold via email@example.com. You may ask us to make any necessary changes to ensure that such information is accurate and kept up-to-date although you can do this yourself from within the Online Platform. We may charge a small administration fee to cover the data search, preparation and delivery.
Cookies and tracking
Like all sites, our servers automatically record ‘log files’ containing information about the volume and characteristics of the Website and Online Platform traffic e.g. IP address, numbers of pages viewed, length of time spent on site etc. We use log files to build pictures of how the Website and the Online Platform is used that help us to monitor and improve our service. We cannot identify you from your log files.
Security, storage and transfer of information
We follow strict security procedures to ensure that your personal information is not damaged, destroyed, or disclosed to a third party without your permission (unless they are providing services as outlined above and to prevent unauthorized access to it. The computers that store the information are kept in a secure facility with restricted physical access and we use secure firewalls and other measures to restrict electronic access. If we are working with third parties we will require them to have in place similar measures to protect your Information.
All of the information we collect or record is restricted to our offices. Only employees and Licensee’s who need the information to perform a specific job are granted access to personally identifiable information. We will explicitly ask you when we need information to identify you. We may require you to co-operate with our security checks before we disclose information to you. You can update the personal information that you give us at any time from within the Online Platform.
We will retain your information for a reasonable period or for as long as is required by law.
We process personal information on our servers in Switzerland.
Changes to the Policy
We may change this Policy from time to time as we add new services or features or in response to changes in the law or our commercial arrangements. Any changes to this Policy will be posted on the Website.
The information contained in the Website and Online Platform is subject to change without notice.
If you have any queries or comments about the policy, our use of your personal information or wish to unsubscribe from messages from us, please get in touch by writing to writing to us at firstname.lastname@example.org.